Record sales, purchases, expenses and payments

Accounting is built for people who are not accountants. You record things by telling the AI assistant what happened, approve its card, and the entry is filed in the right place.

Steps

1. 1

   Open Accounting

   On: /accounting

   Type "accounting" in Find a page… and choose Accounting.

   You should see: Net profit (this month), Receivable (owed to you), Payable (you owe), Stock value and Tax payable (this month).

2. 2

   Add a customer or supplier

   On: /messages

   In your AI chat say "add a customer named" and the name. Customers and suppliers are listed under Parties with They owe you and You owe them.

   You should see: The new name is listed under Parties.

3. 3

   Record an invoice

   On: /messages

   Say "invoice", the customer and the amount, for example "invoice Acme 25000". Approve the card.

   You should see: The invoice appears under Invoices with its Customer, Date, Due, Total, Outstanding and Status.

4. 4

   Record money received

   On: /messages

   When the customer pays say "record 25000 received from Acme".

   You should see: The payment appears under Payments as Received, and the invoice's Outstanding falls.

5. 5

   Record a purchase

   On: /messages

   For stock or services you buy say "record a purchase from" and the supplier and amount.

   You should see: The bill appears under Purchases with its Supplier, Total and Outstanding.

6. 6

   Record an expense

   On: /messages

   For running costs say, for example, "record 3000 rent paid from bank".

   You should see: The expense appears under Expenses with its Category and whether it was paid from Cash, Bank or On credit.

Tips

• Open an invoice to see its lines, tax, what has been paid and what is outstanding.
• An invoice raised from an engagement, and a store order marked as paid, are posted to the same books.

Troubleshooting

The assistant did not record what you said.

Give the amount, the other party and what it was for in one sentence, for example "record 3000 rent paid from bank". It shows an approval card first; nothing is recorded until you approve.

An invoice still shows an amount outstanding after the customer paid.

The payment was not recorded against that invoice. Record the payment and name the invoice.